29th August 2026

 

1. Who We Are

KARTR ("we", "us", "our") is the hub for grassroots karting, connecting amateur and beginner/intermediate racing drivers with sponsorship opportunities, member discounts, coaching, community tools and a community forum. We are committed to protecting your personal data and being transparent about how we use it.

 

If you have any questions about this policy, contact us at privacy@joinkartr.com

 

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2. What Data We Collect

For Drivers/Racers:

• Name, age, contact details and location

• Racing history, categories, experience level and results

• Social media handles and follower/engagement data

• Photos, videos and media you upload

• Sponsorship preferences and goals

• Payment/billing information

• KARTR Deals activity (which deals you view or redeem)

• KARTR Academy booking and session activity, and parent/guardian contact details where the driver is under 18

• KARTR Social activity, including posts, comments, replies and other content you submit to the community forum

• KARTR Donations received, including donor name and payout account details, and parent/guardian contact details where the driver is under 18

 

For Brands/Sponsors:

• Company name, contact details and registered address

• Billing and payment information

• Sponsorship budget ranges and preferences

• Campaign activity and messaging history

• For KARTR Deals Partners:

• Company name and contact details

• Discount/offer terms and redemption activity associated with the partnership

• For KARTR Academy Coaches:

• Name, contact details and verification documentation (such as Motorsport UK credentials)

• Coaching availability, session bookings and payout details

• Commission and payment records

 

For Donors:

• Name, email address and payment/billing information

• The driver you have chosen to support and donation amount

 

For all users:

• Account login credentials (email and encrypted password)

• Device and browser information

• Usage data (pages visited, time on platform, clicks)

• Communications sent through our platform

 

 

3. How We Use Your Data

We use your data to:

• Create and manage your KARTR account

• Match drivers with relevant sponsorship opportunities

• Facilitate communication between drivers and brands

• Operate KARTR Deals, including verifying eligibility and tracking redemptions with partner brands

• Operate KARTR Academy, including managing bookings, facilitating live coaching sessions, and processing coach payouts

• Operate KARTR Social, including displaying community posts, enabling discussion between members, and moderating content

• Share or repurpose KARTR Social content on KARTR's own external marketing channels, as set out in section 12

• Process one-off donations to drivers via KARTR Donations, including issuing full refunds to donors where a payout cannot be completed

• Administer KARTR Premium membership and the KARTR Fund

• Process payments and transactions

• Send platform notifications and updates

• Improve our platform through analytics

• Comply with legal obligations

• Prevent fraud and ensure platform security

 

We will only contact you for marketing purposes if you have opted in, and you can unsubscribe at any time.

 

 

4. Legal Basis for Processing (UK/EU Users)

• We process your data under the following lawful bases under UK GDPR:

• Contract: Processing necessary to provide our services, including Deals, Academy, KARTR Social, KARTR Donations and KARTR Premium

• Legitimate interests: Improving the platform, preventing fraud, analytics, moderating community content

• Consent: Marketing communications, optional data sharing, and parental consent and supervision for users aged 13 to 17

• Legal obligation: Compliance with applicable law

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5. Who We Share Your Data With

We do not sell your personal data. We may share it with:

• Other users and the public: Driver profiles are publicly visible to any visitor to the KARTR platform, including those without an account, and may be indexed by search engines. This is core to the operation of the platform.

• KARTR Social posts and comments: Content posted in KARTR Social is publicly visible to other members and, depending on platform settings, may be visible to visitors without an account and indexed by search engines. Do not post information in KARTR Social that you do not want to be publicly visible.

• External marketing channels: We may share or repurpose content posted in KARTR Social on KARTR's own external marketing channels, including third-party social media platforms such as Instagram or LinkedIn, as set out in section 12.

• KARTR Deals partners: If you redeem a discount or offer, the partner brand may receive confirmation of redemption to honour the deal. Partners do not receive your full KARTR profile.

• KARTR Academy coaches: If you book a coaching session, the coach receives the booking details and contact information needed to deliver the session.

• KARTR Donations: If you make a donation, the recipient driver will receive your name so they can identify who has supported them. They will not receive your payment or contact details. Funds are held and paid out via Stripe, and Stripe processes your payment details directly.

• Payment processors: Such as Stripe, to handle transactions securely

• Email marketing providers: Such as Constant Contact, to send platform updates and communications you have opted into

• Analytics providers: Such as Google Analytics, to understand platform usage

• Cloud/hosting providers: Who store data on our behalf under strict data processing agreements

• Legal authorities: Where required by law or to protect our rights

 

All third parties are contractually required to protect your data and use it only for specified purposes.

 

 

6. How Long We Keep Your Data

We retain your data for as long as your account is active. If you close your account, we will delete or anonymise your personal data within 90 days, except where we are required to retain it for legal or financial compliance reasons (typically up to 7 years for transaction records).

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Content posted in KARTR Social may remain visible after your account is closed, so that ongoing discussions are not disrupted for other members, but it will be attributed to a deleted or anonymised account rather than your name.

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Where content has already been shared externally under section 12 prior to account closure or deletion, we will make reasonable efforts to remove it from KARTR's own external channels on request, but cannot guarantee removal from any third party who may have further shared or saved it.

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7. Your Rights

Depending on your location, you have the right to:

• Access the personal data we hold about you

• Correct inaccurate or incomplete data

• Delete your data ("right to be forgotten")

• Restrict or object to processing

• Data portability: receive your data in a machine-readable format

• Withdraw consent at any time where consent is the basis for processing

 

To exercise any of these rights, email us at privacy@joinkartr.com. We will respond within 30 days.

 

If you are based in the UK, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

 

 

8. Cookies

We use cookies to keep you logged in, remember your preferences and analyse platform usage. You can manage cookie preferences through your browser settings or our cookie consent banner when you first visit the site.

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9. Data Security

We use industry-standard security measures including encryption in transit (TLS), encrypted password storage, and access controls. However, no system is entirely risk-free, and we encourage you to use a strong, unique password for your account.

 

 

10. International Transfers

If we transfer your data outside the UK or EEA, we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses, in line with UK GDPR requirements.

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11. KARTR Academy and Live Video Sessions

KARTR Academy sessions take place over live video call between a driver and a coach. KARTR does not record or store video or audio from these sessions. Coaches may take their own private notes for coaching purposes, which are not accessible to KARTR.

Where a driver is under the age of 18, a parent or guardian must be present and visible on the video call for the duration of the session. Coaches are entitled to refuse to start, or to end, a session where this requirement is not met. This requirement exists for the safety of minor users and is non-negotiable.

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12. KARTR Social

KARTR Social is a community forum where members can post, comment and discuss topics related to grassroots karting. Posts and comments are public by default and form part of the shared community record, similar to a public forum or notice board.

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We may share or repurpose content posted in KARTR Social on KARTR's own external marketing channels, including third-party social media platforms such as Instagram or LinkedIn. Where we do this, your KARTR display name will always be shown alongside the content, though we do not guarantee matching attribution, formatting or context to the original post, and content may be cropped, edited or adapted for the channel it is shared on. We do not share your private account details, such as your email address or payment information, as part of this.

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We reserve the right to moderate, remove or restrict any content posted in KARTR Social that we consider to violate our Terms of Use, including content that is abusive, discriminatory, defamatory, spam, or otherwise inappropriate.

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We are not responsible for the accuracy or opinions expressed in content posted by members in KARTR Social, though we will act on reports of content that breaches our Terms of Use.

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13. KARTR Donations

KARTR Donations allow supporters to make a one-off contribution to a driver. We collect the donor's name, email address, payment details and the donation amount in order to process the donation via Stripe and issue confirmation to the donor.

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We collect the recipient driver's payout account details in order to pay out donations owed to them, minus KARTR's platform fee. Where the recipient driver is under the age of 18, we will collect payout details from, or require confirmation from, the driver's parent or guardian rather than the driver directly.

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If a driver, or their parent or guardian, does not respond within 30 days of a donation being made, or if the donor's stated recipient does not match the driver's registered profile, the donation will be refunded in full to the donor and the associated payout request will not proceed.

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We do not share a donor's payment or contact details with the recipient driver. We share only the donor's name, so the driver can identify who has supported them.

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14. Children

KARTR is not intended for use by anyone under the age of 13, and we do not permit accounts, of any kind, for children under 13. If a driver is aged 13 to 17, a parent or guardian must provide consent before creating an account, and is responsible for supervising the account, including reviewing all content, such as KARTR Social posts, before it is posted. We do not knowingly collect data from children under 13.

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Where a driver under 18 books a KARTR Academy session, we collect parent or guardian contact details in addition to the driver's own information, in order to confirm chaperone arrangements as set out in section 11.

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Where a driver under 18 receives a KARTR Donation, we will contact the parent or guardian associated with the driver's account to obtain or confirm payout details, as set out in section 13.

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15. Minors and Public Profiles

Where a driver aged 13 to 17 registers on KARTR with parental or guardian consent, their profile may be publicly visible in the same way as an adult driver's profile. Parents and guardians who consent to a minor's registration accept that the minor's profile information, which may include their name, photo, racing history, and other details they choose to provide, will be publicly accessible and potentially indexed by search engines. This also applies to any content posted in KARTR Social, and to any KARTR Social content shared externally under section 12.

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We encourage parents and guardians to review the information included on a minor's profile, and any content posted in KARTR Social, before it is made public. Profile visibility can be restricted or the profile removed at any time by contacting us at contact@joinkartr.com.

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We do not knowingly display sensitive personal data relating to minors beyond what the driver or their parent or guardian has chosen to include on their profile or post in KARTR Social.

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16. Changes to This Policy

We may update this policy from time to time. If we make significant changes, we will notify you by email or via a prominent notice on the platform. Continued use of KARTR after changes take effect constitutes acceptance of the updated policy.

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If you have any questions about this policy, you can contact us on privacy@joinkartr.com